Roles

What roles are available in the CUNYfirst Procurement Module?

There are various roles for creating and approving a requisition. Additionally, there are roles for processing payments to a vendor once goods and services are received. For a full list of these roles, please see the matrix below:

CUNYfirst Role

Description/Responsibilities

Requestor Responsible for the validity of the request per CUNY guidelines
Creator Creates requisitions on behalf of one or more requestors
Requestor’s Supervisor Direct HCM supervisor of the Requestor, validates the request.
Department Approver (Levels 1 & 2) Approves requisition validating Budget availability and priorities
Category Approver Approve specifications for specific categories – IT, Hazmat, Furniture/Facilities, outside legal services
Receiver Enters receipts for goods/services. Can be the requestor or central receiving personnel based on college and goods/services received
Inspector Inspects to ensure that goods and services accepted by your campus for payment were delivered as specified and in proper working order for the following categories: IT equipment and services Hazmat equipment and services Furnishings and equipment requiring installation, and Facilities-related services.

How do I establish a role in CUNYfirst?

You will need to obtain approval from your supervisor and the business office by submitting a CUNYfirst Procurement User Access Request form.